Office of Vital Records
111 Westfall Rd. Rm. 147
P.O. Box 92832
Rochester, NY 14692
Phone: 585 753-5141
Fax: 585 753-5961
Hours: 8:30 a.m. - 4:30 p.m. (Monday through Friday)
Note: This office has records for births and deaths occurring in Monroe County only.
Who May Obtain a Certified Record?
(Regulated by NYS Public Health Law)
Birth Certificate
You may get your own record, but only parents-of-record or a legal guardian (showing a Court order) may obtain someone else’s record. Anyone else must present a notarized letter of permission from an authorized person.
Death Certificate
Only a surviving spouse, parent, child or attorney (for deceased or someone making a claim against the deceased) is automatically entitled to a death certificate. All others must provide documentation of need for the record or present a notarized letter of permission from an authorized person.
Certified Copies (with Raised Seal) of Birth or Death Records
These can be obtained either in person, by mail, via the Internet or over the phone using a credit card. In-person requests require that an application form be completed and proper ID presented (Driver’s license, work or school photo ID).
Requests By Mail
To request a Birth Certificate by mail, please include the following information in your letter of request:
- Birth name, date and place of birth
- Father’s name and mother’s maiden name
- Your relationship to the person of birth
- What the record is needed for
- $30 (per copy) check or money order, payable to Monroe County
To request a Death Certificate by mail, please include the following information in your letter of request:
- Decedent’s name, date and place of death
- Your relationship to the decedent
- What the record is needed for
- $30 (per copy) check or money order, payable to Monroe County
Requests By Phone
Requests for a Birth or Death certificate by telephone from an authorized person, using a major credit card, can be placed by calling 585 427-2412. There is an additional $6 processing fee per order for this service.
Online Requests
To order a Birth or Death certificate online, visit Monroe County Vital Records.
Genealogical Records
If you are looking for Genealogical records, download the following documents or contact our office at 585 753-5137 to obtain our Genealogical Application Package.
