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Notary Public

General Notarial Information

Picture of Cheryl Dinolfo, County Clerk.

The chief notary of every county is the County Clerk. By state law, every Clerk’s Office must provide for the general public’s use of a notary.

The usual and customary notarial functions include:

  • Administering oaths and affirmations;
  • Taking affidavits and depositions;
  • Receiving and certifying acknowledgments or proof of such written instruments as deeds, mortgages and powers of attorney; and
  • Demanding acceptance or payment of foreign and inland bills of exchange, promissory notes and obligations in writing, and protesting the same for non-payment.

Many banks, law offices and other institutions which deal in financial or real property transactions employ individuals who are commissioned as notary publics.

Notary Publics are commissioned in their counties of residence. After receiving and approving an applicant for a notary public commission, the New York Secretary of State forwards the commission, the original oath of office and the signature of the notary public to the appropriate County Clerk. The County Clerk maintains a record of the commission and signature. The public may then access this record and verify the “official” signature of the notary at the County Clerk’s office. Notary public renewals are also recorded at the County Clerk’s Office.

Notarial Authentication

Picture of notary paperwork.

Upon request, County Clerks will authenticate the signature of the notary on a document and will attest to the notary’s authority to sign. This is normally obtained when the documents will be used outside of the State of New York. Notaries who expect to sign documents regularly in counties other than that of their residence may elect to file a certificate of official character with other County Clerks in the State of New York.

Notary Public Fee

A notary public may charge a fee of $2 for administering an oath or affirmation or for taking an acknowledgment or proof of execution. Unless otherwise authorized by law, a notarial fee may not exceed this amount.

By State Law, the Monroe County Clerk’s Office provides for the general public’s use of a notary free of charge.

Notary Public Application Process

Notary publics are commissioned by the New York Secretary of State. An applicant for a notary public commission must submit to the Division of Licensing Services an original application and $60 fee. The application includes an oath of office, which must be sworn and notarized. In addition to the application form and fee, the applicant must submit a “pass slip” showing that he or she has taken and passed the notary public examination (see Notary Public Exam Information). An individual admitted to practice in New York State as an attorney, may be appointed to a notary public without an examination. The term of commission for a notary public is four years.

Generally, a person convicted of felony cannot be appointed as a notary public. Also, certain misdemeanors are considered disqualifying. However, should a person convicted of any crime obtain an executive pardon or a certificate of good conduct from the parole board, he or she may be considered for appointment.

Notary Publics are commissioned in their counties of residence. After receiving and approving an applicant for a notary public commission, the Secretary of State forwards the commission, the original oath of office and the signature of the notary public to the appropriate county clerk. The county clerk maintains a record of the commission and signature. The public may then access this record and verify the “official” signature of the notary at the county clerk’s office.

A newly appointed notary public will receive an identification card within one to two weeks of the date that the Division of Licensing Services receives his or her application. The identification card will indicate the notary’s name, address, count and commission term.

A reappointed notary will receive a replacement identification card from the Department of State within six to eight weeks of the date the county clerk receives his or her renewal application. The term of commission is four years.

A notary public may charge a fee of $2 for administering an oath or affirmation or for taking an acknowledgment or proof of execution. Unless otherwise authorized by law, a notarial fee may not exceed this amount.

Notary Public Exam Information

For up-to-date information on the Notary Public Exam, including fees, regulations, test sites and times, please visit the New York State Notary Public License Law website.

Notary Public Renewal

The renewal application is posted to the notary approximately three months prior to the expiration of his or her term of office. The application must be completed and submitted with a $60 fee to the county clerk where the notary is commissioned. Instructions for proper submission are included with the renewal application. The term of commission is four years.

Out-of-State Residents

Attorneys, residing outside of the State of New York, who are admitted to practice in the State of New York and who maintain a law office within the State are deemed to be residents of the county where the office is maintained. Nonresidents other than attorneys who have offices or places of business in the State of New York may also become notaries. The oath of office and signature of the notary must be filed in the office of the County Clerk of the county in which the office or place of business is located.

Clerk Right Now

Pittsford Town Hall and Greece Town Hall To Host Passport Services County Clerk staff will be available every Wednesday at the Pittsford Town Hall and every Thursday at the Greece Town Hall from 9:00 a.m. to 4:00 p.m. to provide the entire range of passport services at the two locations, including photos and expedited applications, without need for an appointment.
Renew Monroe Monroe County Clerk Cheryl Dinolfo launched "Renew Monroe", encouraging residents to renew their vehicle registrations at local DMV offices. Over $500,000 annually could be kept working here if every vehicle owner in Monroe County participated in the new program. Residents can mail their renewals to the Henrietta DMV Office, use a convenient drop box, or for immediate return of their registration, use an Express Line at any permanent DMV branch.
Special Passport Dates for 2014 The Monroe County Clerk's Office is open Monday through Friday from 9:00 a.m. to 5:00 p.m. to process passport applications. In addition, Monroe County Clerk Cheryl Dinolfo will host special passport services in 2014. Please click here for a detailed list.
Passport Saturdays in 2014

The Monroe County Clerk's Downtown Office at 39 West Main Street will be open from 9:00 a.m. until 12:00 p.m. on the following Saturdays in 2014 to handle the processing of Passport applications.

January 25

February 22

March 29

April 26

May 31

June 28

July 26

August 30

September 27

October 25

November 29

Greece DMV at the Mall at Greece Ridge Open the Last Saturday of Every Month

County Clerk Cheryl Dinolfo opens the Greece DMV office on the last Saturday of every month. These "DMV Saturdays" are an expansion of Dinolfo's "Renew Monroe!" program that encourages residents to handle their DMV and Passport business locally. The Greece DMV office will be open from 8:30 a.m. to 12:30 p.m. on DMV Saturdays.


Monroe County Clerk Cheryl Dinolfo Outlines Changes to State's Graduated Driver's License Law Monroe County Clerk Cheryl Dinolfo today discussed a series of changes effective Monday, February 22, 2010 regarding New York’s Graduated License Law. Dinolfo said the changes – intended to protect younger drivers – are pertinent to junior permit holders that had scheduled their skills test for on or after February 22, 2010.
Cheryl Dinolfo Adds Helpful Information on New York State Gun Law to County Clerk Website In an effort to provide information to Monroe County Pistol Permit Holders to answer questions about the New York Secure Ammunition and Firearms Enforcement Act (NYSAFE ACT), Monroe County Clerk Cheryl Dinolfo has created a new section on the Monroe County Clerk's website that includes a brief analysis on the new law, a New York State Police hotline for customer's to call and a link to the State FAQ website.
County Clerk Cheryl Dinolfo Provides Yellow Dot Program Kits In All DMV Offices

Yellow Dot is a free program designed to help first responders provide life-saving medical attention in the event of an emergency.  It puts vital medical information in the hands of first responders at the unfortunate times when split-second decision making matters the most.

Click here to read more...

County Clerk Cheryl Dinolfo Creates Online Registry for NYSAFE Act Privacy Form Monroe County Clerk Cheryl Dinolfo has created an on-line registry on the County Clerk’s website for Monroe County Pistol Permit holders to sign up to have the NYSAFE Act privacy form e-mailed to them. This provides customers the convenience of receiving the form immediately when it becomes available and saves them a trip downtown to obtain the form.

Click here to read more...
County Clerk Cheryl Dinolfo Announces E-Z Pass On-the-Go Tags Are Now Available in Local DMV Offices

Monroe County Clerk Cheryl Dinolfo announced today that NYS Thruway E-Z Pass On-the-Go tags are now available for purchase at Greece, Henrietta and Irondequoit DMV Branch Offices. Customers are able to pay for their tags with cash, check or credit card.

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