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Pistol Permits

Applying for a Pistol Permit

Picture of pistol permit paperwork.

You may apply for a pistol permit if you have been a resident of Monroe County for at least six months at the time of application. Under New York State Law, you must be 21 years of age to be issued a pistol permit and to purchase a pistol. You are not required to buy or own a gun at the time of application and your permit will not expire even if you never place a gun on it.

You may visit the Monroe County Clerk's Office at 39 West Main Street, Room 101, Rochester, NY 14614 between the hours of 9:00 a.m. and 5:00 p.m. to pick up your pistol permit application packet free of charge or you may download the appropriate form using the links below. Choose the appropriate form based on where you live and print a double-sided application. New York State requires the application form to be double-sided. Single-sided applications cannot be accepted.

In order to avoid unnecessary delays in the processing of your application, please read and follow all instructions in the packet carefully and be sure to complete all forms before returning to our office with the completed packet. Applicants must appear in person to turn in their application. The cost to apply for a pistol permit is specified in the application packet.

 

REMINDER:  PRINT A DOUBLE-SIDED APPLICATION.

Due to the number of agencies involved, two of which are in Albany, the processing of a pistol permit application can take approximately six-eight months. Please allow at least eight months to pass before inquiring about your application's status.

 

Frequently Asked Questions & Common Pistol Permit Transactions

Our office has recently created a user-friendly document that includes office information and our pistol permit procedures with a comprehensive list of answers to frequently asked questions. The document will provide information on the following items:

  • Office information (hours, location, etc.)
  • The application process
  • Filling out an application
  • How to add a firearm to your permit (from an individual, dealer or from a deceased person)
  • How to remove a firearm from your permit
  • How to report a gun lost or stolen
  • How to request a new permit if yours is lost/stolen/tattered or needs to be updated
  • How to change your address on your permit
  • How to change your name on your permit
  • How to transfer your permit from Monroe County to your new county of residence
  • How to transfer your permit from another county to Monroe County
  • Moving in and out of New York State and how it affects your permit
  • The New York SAFE Act (opt-out forms, re-certification, registry of assault weapons)

Please use this link to gain information on pistol permit transactions and procedures in Monroe County. Monroe County Clerk's Office forms are located at the bottom of this webpage.

New York SAFE Act Information

Please click here for information about the NYSAFE Act Opt-Out Privacy Form. The link will direct you to the State Police web page where you will find the form located at the bottom of the page. Opt-out forms should be returned to the County in which your permit was issued. We cannot accept forms for other Counties. Your Firearms License # is the Carry number on your permit.

NYSAFE Act “Opt-Out” Privacy Form

 

The Governor’s Office has established a website (http://www.nysafeact.com/) to answer questions about the New York SAFE Act. On the website, gun owners and licensed dealers will find a list of frequently asked questions that have been compiled and answered by experts on this new law.

There is also a section on what is and is not considered an assault weapon. This includes photos of weapons, banned features, a list of some of the banned weapons, and those firearms that are NOT considered assault weapons. The New York State Police have set up an online registration process for registering assault weapons. You can visit the website at http://www.nysafeact.com/ for more information. Registration forms can also be obtained by visiting a NYS Trooper station. For location and phone numbers, visit http://www.troopers.ny.gov/.

If you have additional questions, the New York State Police have established a hotline 1-855-LAW-GUNS (1-855-529-4867). Representatives are available Monday-Friday from 9 a.m. to 4 p.m.

 

Amending a Pistol Permit

The permit holder must appear in person whenever he or she wishes to add or delete a firearm from their license. The cost to complete an amendment to your permit is $3. A Bill of Sale and a Consent Form are available below for your use.

Adding a Gun from an Individual - When a gun is obtained from an individual, a dated notarized bill of sale or a notarized statement of consent is required to add it to the new owner’s permit. The bill of sale or consent statement must show the names, addresses, pistol permit carry numbers and the original date of issue of both the seller’s and the buyer's permits. The gun must be described by make, caliber, serial number and whether the gun is a revolver or semi-automatic.


A Bill of Sale will indicate that the seller will be removing the firearm(s) from their permit and will be transferring ownership to the buyer, regardless if there is a purchase price. The seller must also take the firearm off their permit by completing an amendment in our office.

  • Bill of Sale
  •  


    A Consent Form indicates that the two individuals involved in the transaction will be co-registering the gun.

    * Please note that you must be updated with a background Brady check prior to the addition of any firearm from an individual. This check must be completed once every 5 years and there is no cost to the permit holder. Please stop into our office with your pistol permit to complete the paperwork. You will receive the completed Brady check in the mail in approximately 2 weeks and this is to be kept for your own personal records. Once you receive this paperwork, you will be allowed to add firearms from an individual.


    Adding a Gun from a Dealer - When a gun is obtained from a dealer, the original bill of sale on dealer’s letterhead is required. The bill of sale must list the seller’s name, address, phone number, federal firearms license number, New York State Dealer License number, and description of the gun. Once you have added the gun with the Monroe County Clerk's Office, you will be issued a coupon to present to the dealer to pick up your gun.

    Federal law provides that pistols obtained or sold out of state may be shipped in or out of state only by a licensed dealer. For more information on adding or selling/shipping a gun out of state, please contact a local FFL dealer.


    Adding a Gun from a Deceased Individual - In order to add a gun from a deceased individual, you will need a custody report from a police agency, a Letter of Testamentary from Surrogate's Court that shows the appointment of an Executor or Administrator of the estate (contact Surrogates Court for proper paperwork at 585-371-3310), a notarized statement from the Executor or Administrator of the estate granting permission to the person wishing to add the gun, and a copy of the death certificate. We also ask that you provide the decedent's pistol permit if available. For your convenience, please use the following form which serves as the notarized statement from the Executor/Administrator of the Estate when wanting to add a gun from a deceased person. 

Address ChangePicture of pistol permit.

A change of address requires the permit holder to notify the Monroe County Clerk’s Office within 10 days of the change, in accordance with New York State Law. You must appear at the County Clerk’s Office and bring your pistol permit with you. There is no fee to make this change.

         

Name Change 

A change of name requires the permit holder to appear at the County Clerk’s Office with proof of the new name in the form of a marriage certificate or a driver’s photo-license. The fee is $12 (which includes your new photos) and it takes approximately 6-8 weeks.

Transferring a Pistol Permit 

To transfer your pistol permit out of Monroe County, first contact the new county for any restrictions they may have. The Transfer Form located below should be completed and then returned to our office either in person or by mail to Monroe County Clerk’s Office, 39 West Main Street, Room 101, Rochester, NY 14614. A $5 check made payable to the Monroe County Clerk must be included with your Transfer Request form. Please allow 2-3 weeks for the process of our transfer. You may then contact the new County on how to proceed.

Lost, Stolen or Replacement Pistol Permit 

If your permit is lost or stolen you cannot carry your weapons until the new license is issued.

To request a new permit, please visit the Monroe County Clerk's Office. You must also present a list of all current handguns in your possession that includes the make, caliber and serial number. The cost to replace your permit is $12 (which includes your new photos) and the process takes approximately 6-8 weeks but can take longer based on the volume of requests. You may retain your old permit until your new permit is issued. We will notify you by phone when your new permit is ready to be picked up at which time you must turn in your olde permit if it was not lost or stolen. Once a request for a new permit is made, you cannot add or remove any guns to your permit until your new one is issued.

Clerk Right Now

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Passport Saturdays in 2014

The Monroe County Clerk's Downtown Office at 39 West Main Street will be open from 9:00 a.m. until 12:00 p.m. on the following Saturdays in 2014 to handle the processing of Passport applications.

January 25

February 22

March 29

April 26

May 31

June 28

July 26

August 30

September 27

October 25

November 29

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Click here to read more...
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