Office of the Monroe County Clerk
39 W. Main St, Room 101
Rochester, NY 14614
Downtown Office Info
Hours: M-F, 9am-5pm
Ms. Jamie Romeo
Thaddeus I. Mack
Deputy County Clerk
Assistant Deputy County Clerk
Jacqueline T. Consol
Assistant Deputy County Clerk
Photo by kellykester.com
We Are Here to Help!
- Need a copy of the deed to your home?
- Does your signature on a legal document require notarization?
- Have a question about court records?
- Traveling outside the United States any time soon?
- Starting your own business?
- Registering a handgun?
- Want to go fishing or hunting?
- Researching family history?
If your answer to any of the questions posed above is yes, then we can help ... right here in the Monroe County Clerk’s Office!
The County Clerk oversees the operation of the Monroe County Clerk’s Office and is responsible for the following duties:
- County Registrar
The County Clerk is the official registrar of deeds, mortgages, assignments of mortgages, satisfactions of mortgages, judgments and liens. The Clerk has the duty of indexing and preserving these documents;
- Clerk of Court
The County Clerk is the Clerk of the Supreme and County Courts and is responsible for maintaining the court files for civil and criminal matters;
- Chief Notary
The County Clerk is the Chief Notary of Monroe County and provides for the general public’s use of a notary. The Clerk also records individual notary renewals in Monroe County and may verify a notary’s signature is on file;
- Passport Acceptance Agent
The County Clerk acts as an agent for the United States government and accepts applications for U.S. Passports in Monroe County;
- Pistol Permit Acceptance Agent
In Monroe County, the County Clerk is responsible for accepting pistol permit applications and maintaining the files of pistol permit holders. The Judges of the Monroe County Court act as issuing officers and determine approval, revocation and suspension of permits;
- Registrar of Assumed Business Names
In accordance with New York State General Business Law (Section 130), the County Clerk accepts and files certificates of persons conducting business under an assumed business name, commonly referred to as DBA (Doing Business As) filings;
- Naturalization Registrar
Each month the County Clerk administers the Oath of Allegiance to new Citizens of the United States at a Naturalization Ceremony organized by the U.S. Immigration and Naturalization Service. The County Clerk also maintains Naturalization records from 1821–present for Naturalizations which took place in Monroe County;
- Sporting License Agent
The Monroe County Clerk’s Office sells New York State fishing licenses and all other sporting licenses, such as small and big game hunting, bow hunting and turkey permits;
- Motor Vehicle Agent
Acting as an agent for the State of New York, the County Clerk provides DMV services (driver licenses, vehicle registrations, etc.) at four Auto License Bureaus.
This office is open to in-person transactions. Some transactions are appointment only.
|Transaction (click for details)||Phone||U.S.
|Bus & EZ Pass||✓|
|Document & Copy Requests||✓||✓||✓||✓||✓|
|Document & Copy Requests for Sealed or Confidential Records||✓||✓|
|Real Estate Recordings
*In-Person until 4:30pm
|Notary Services (Notary Renewals, Notarial Certificates, Document Notarizations)||✓||✓|
|Oath of Office Certificates||✓||✓|
|Pistol Permit Amendments: Adding or Removing a Gun and Address Change||✓||✓||✓|
|Pistol Permit Transactions Except Amendments||✓|
|Public Record Research||✓|
The transactions listed above can be completed using the following:
Phone: (585) 753-1600
U.S. Mail: 39 West Main Street Room 101 Rochester, NY 14614
Electronic Submission: eFile (Court filings), eRecord (land recordings)