MonroeCounty.gov; Adam Bello, County Executive

Monroe County Clerk

COVID-19 Policies

 Office of the Monroe County Clerk
39 W. Main St, Room 101
Rochester, NY 14614
Downtown Office Info

 Hours: M-F, 9am-5pm
Closed Holidays

DMV Info / Appointments

 Phone: (585) 753-1600
 MCClerk@monroecounty.gov

 Customer Service: (585) 753-1620

 Pistol Permits: (585) 753-1642
 MCPistols@monroecounty.gov

Email is preferred; Phone #s are voicemail only.

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Ms. Jamie Romeo
County Clerk
Email

Rebecca Case Caico, Esq.
Deputy County Clerk
Email

Henrietta Herriott
Assistant Deputy County Clerk
Auto License Bureau
Email

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We Are Here to Help!

  • Need a copy of the deed to your home?
  • Does your signature on a legal document require notarization?
  • Have a question about court records?
  • Traveling outside the United States any time soon?
  • Starting your own business?
  • Registering a handgun?
  • Want to go fishing or hunting?
  • Researching family history?

If your answer to any of the questions posed above is yes, then we can help ... right here in the Monroe County Clerk’s Office!

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Location / Hours / Contact Info

The County Clerk oversees the operation of the Monroe County Clerk’s Office and is responsible for the following duties:

  • County Registrar
    The County Clerk is the official registrar of deeds, mortgages, assignments of mortgages, satisfactions of mortgages, judgments and liens. The Clerk has the duty of indexing and preserving these documents;
  • Clerk of Court
    The County Clerk is the Clerk of the Supreme and County Courts and is responsible for maintaining the court files for civil and criminal matters;
  • Chief Notary
    The County Clerk is the Chief Notary of Monroe County and provides for the general public’s use of a notary. The Clerk also records individual notary renewals in Monroe County and may verify a notary’s signature is on file;
  • Passport Acceptance Agent
    The County Clerk acts as an agent for the United States government and accepts applications for U.S. Passports in Monroe County;
  • Pistol Permit Acceptance Agent
    In Monroe County, the County Clerk is responsible for accepting pistol permit applications and maintaining the files of pistol permit holders. The Judges of the Monroe County Court act as issuing officers and determine approval, revocation and suspension of permits;
  • Registrar of Assumed Business Names
    In accordance with New York State General Business Law (Section 130), the County Clerk accepts and files certificates of persons conducting business under an assumed business name, commonly referred to as DBA (Doing Business As) filings;
  • Naturalization Registrar
    Each month the County Clerk administers the Oath of Allegiance to new Citizens of the United States at a Naturalization Ceremony organized by the U.S. Immigration and Naturalization Service. The County Clerk also maintains Naturalization records from 1821–present for Naturalizations which took place in Monroe County;
  • Sporting License Agent
    The Monroe County Clerk’s Office sells New York State fishing licenses and all other sporting licenses, such as small and big game hunting, bow hunting and turkey permits;
  • Motor Vehicle Agent
    Acting as an agent for the State of New York, the County Clerk provides DMV services (driver licenses, vehicle registrations, etc.) at four Auto License Bureaus.

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Downtown Filing Office COVID-19 Operations

View DMV Operations Clerk Hours & Contact Info

This office is open to in-person transactions. Some transactions are appointment only.

In preparation to reopen, a number of changes have been implemented to provide a safe environment for all staff and customers.   

  • Some services will be available by appointment only in order to limit the number of people in the office at the same time.
  • Some services, which have been open during the shutdown by mail, will continue to be handled by mail only until we can work through the backlog of services that were closed to the public.  
  • New acrylic barriers and physical distancing signage have been installed in all customer service areas. 
  • A customer “Code of Conduct” and office rules will be posted to encourage healthy practices during a visit. 
  • All individuals entering the County Office Building will be giving a temperature screening, per County Executive Bello’s Executive Order.
  • Everyone must wear a mask when they are in the County Clerk’s Office in order to comply with Governor Cuomo’s Executive Order.

Below is a listing of all services provided through the Downtown Filing Office, and the manner in which they will be operating on and after June 8th:

Transaction (click for details) Phone Email U.S.
Mail
Electronic
Submission
In
Person
Appt.
Only
Drop
Box
Bus & EZ Pass            
Court Filings*        
DBA Transactions          
Document & Copy Requests      
Document & Copy Requests for Sealed or Confidential Records          
File Review            
Hunting/Fishing License            
Real Estate Recordings
*In-Person until 4:30pm
       
Notary Services (Notary Renewals, Notarial Certificates, Document Notarizations)          
Oath of Office Certificates          
Passports            
Pistol Permit Amendments: Adding or Removing a Gun and Address Change               
Pistol Permit Transactions Except Amendments            
Public Record Research            
Veteran Cards            

The transactions listed above can be completed using the following:

Phone: (585) 753-1600

E-mail: mcclerk@monroecounty.gov

U.S. Mail: 39 West Main Street Room 101 Rochester, NY 14614

Electronic Submission: eFile (Court filings), eRecord (land recordings)

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