MonroeCounty.gov; Adam Bello, County Executive

Vital Records - Birth/Death Certificates

NEW LOCATION
 740 East Henrietta Rd
Rochester, New York 14623
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 Phone: (585) 753-5141 ​​​​​​
 Fax: (585) 753-5961 (fax)
 Appointment Hours: M-F 9am-3:30pm
 Phone Hours: M-F 9am-3pm
Closed Holidays Walk-Ins - Appointment Only

The Vital Records Office provides eligible applicants with copies of birth and death records that occurred in Monroe County from 1880 to the present. We do not have full images prior to 1928, which is a requirement for dual citizenship. Please contact the Albany Vital Records office at 1-855-322-1022. 

Order Birth or Death Certificates Online

We have walk-in hours for the public By Appointment Only M-F, 9am-3:30pm. There are no same day appointments. Appointments must be made a least one day in advance, up to thirty days in advance. Please bring photo ID or in lieu of photo ID, two pieces of official mail no older than six months with your current address.

Make Appointment

We also accept mail-in applications.

Birth Certificate Mail-In Order Death Certificate Mail-In Order

Genealogy Application Form
More info on genealogy applications

Birth & Death Certificates GraphicOrdering Information

    How long will it take?

    Certified copies of birth and death records are processed while you wait and with few exceptions, take a matter of minutes. During peak business hours applicants may incur a longer waiting period. Genealogy requests may take four (4) to six (6) weeks to process.

    Payment of Fees

    Monroe County charges $30 per certified record. You may pay with cash, check, money order or credit card. Checks and money orders must be made payable to Monroe County Vital Records.

    Identification Requirements

    Failure to provide necessary identification will result in the rejection of your application.

    Applications made at the Vital Records Office must be accompanied by one (1) of the following:

    • Driver's license
    • State issued non-driver photo-ID card
    • Passport
    • U.S. Military issued photo-ID

    If any of the above documents are not available, two (2) of the following showing the applicants name and address must be provided:

    • Utility or telephone bills
    • Letter from a government agency dated within the last six (6) months

    Record Availability and Eligibility Requirements

    Certified Copies of Birth and Death Records

    For important information about what records are available and who is eligible to receive copies of records, visit the following:

    Genealogy Records

    Information about the types of records available, limitations on availability, and an application form:

    Genealogy copies are not available for same day pick up at the Vital Records Office. However, we can accept your payment and application at the counter. Your record will be mailed to you when the research has been completed.

    Third Party Pick Up

    We discourage third party pickups. If you are unable to come to our office yourself, we recommend that you order your certificate by mail or via the internet or telephone.
    If you must have your record picked up by a third party, please follow these steps carefully:

    • Provide the third party with a signed, dated and notarized letter stating who will be picking up your record, which record they will be picking up, and that you grant them permission to get the record for you.
    • Send a completed and signed application form with the third party. You may download the appropriate form from the mail order page. Complete, print and sign the application form.
    • The person picking up your record will be required to provide proof of his or her identity following the same criteria as listed above and will need to co-sign the application form.

    Any discrepancies or a failure to fulfill all of the above requirements may cause the Vital Records office to be unable to issue the record to a third party.

    Obtaining Pre-Adoption Birth Certificates

    Effective January 15, 2020, NYS will allow adult adoptees over the age of 18 and direct line descendants on behalf of a deceased relative to access their pre-adoption birth certificates. Monroe County does not have access to these records. For more information about obtaining a pre-adoption birth certificate, please go to the NYS link below or call the Albany Vital Records Office at 1-855-322-1022.

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